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A Day in the Life...

Posted by. Christopher Hulme
Posted on 07 January 2020

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Want to know what it's like to work at Leeds Trinity? Read the first in our 'A day in the life' blog series with Events Coordinator for Leeds Trinity University, Christopher Hulme.

As the Events Coordinator for Leeds Trinity University, my working days are varied and can look very different from one week to the next. As anyone who works in the event industry will know, this field requires quick turnaround/reaction times, responding to ad-hoc challenges or enquiries and thinking on your feet! I use the analogy of comparing event planning/promotion to plate spinning - constantly keeping multiple events balanced and spinning smoothly (which is where organisation skills really kick in!)

"I'm lucky to work with many different departments as both event-lead and event-support for some of the key activities on campus. Events range from award ceremonies and business networking lunches, to international summits and academic conferences, specialist talks with high profile speakers, religious celebrations on campus, CPD events, our annual graduation ceremonies and seasonal staff socials. I also chair the LGBT+ Staff Equality Network which has been a really positive experience, find out more here.

A Day in the Life... 

9.00am arrive at the office, looking through emails and responding to anything urgent, checking my diary to ensure I'm prepared for any meetings I may be chairing/attending and gauging lead times before upcoming events to make sure everything is on track

10.00am meeting with our Head of Partnerships and Placements Department to discuss the recent Leeds Trinity Business Network lunch and begin planning the next in this bi-monthly series of events

11.00am compiling a guest list for a University wide event, liaising with departments to ensure contact details are correct and GDPR compliant, writing copy for invites and event listings, phone calls with our Head of Catering to discuss menus for upcoming dinners/lunches

12.00pm meeting with our Design Team in the Atrium to discuss proofs for event collateral and how we can utilise the teams' talents to create assets that give sufficient event information whilst remaining on brand and engaging

12.30pm lunch in the canteen (greeted by our friendly catering team and the scent of whatever delicious option is available today). I usually try and head to the Library and read a bit during my break just to re-charge the batteries ready for a busy afternoon, but this depends on whether we have any lunchtime events – flexibility is key in this role!)

1.00pm back to the office for a monthly Corporate Communications Team catch up with my colleagues so we are all up to date with each other's actions and priorities, and can share ideas and suggestions. My team are like my work-family and we really look out for each other, so it's always good to check in

2.00pm event preparations for any evening events, working with our Media team to run through presentations and AV requirements, briefing the porters for room layouts and updating floorplans and risk assessments to remain Health and Safety compliant

3.00pm checking my 'to-do list' (which is the most precious thing I have in terms of keeping on top of the priorities) for any areas that still need development, and updating colleagues so progress is measured

4.00pm is what is affectionately referred to in our office as the 'slush hour' – an opportunity to wrap up anything that I haven't had chance to address throughout the day and respond to any emails that have come through, as well as planning tomorrow and the rest of the week depending on what has been finalised today

5.00pm leave the office and head to the gym on campus (which is heavily discounted for staff, well stocked in terms of equipment, air conditioned [!] and usually frequented by colleagues as well so there's a real social element to it). After this, if I'm heading into the city centre I can jump on the free shuttle bus which takes you from campus directly to the train station in Horsforth, and I can be in the city centre in 13 minutes!

To find out more about daily working life at Leeds Trinity University, check back here for weekly blog updates from Leeds Trinity lecturers, academics, domestic staff, support staff and more.